Corporate Services Officer – Human Resources (HR)
Agency | Department of Foreign Affairs and Trade
Position number(s) | ADI-10L402
Title | Corporate Services Officer - HR
Classification | LE4
Section | Corporate Section
Reports to (title) | Senior Admin Officer (SAO)
Salary (Gross) | ETB 45,439 per calendar month + medical insurance program
Applicants should read the Position Description and complete the application form at the link below. The application is your opportunity to tell the selection panel why you want to work in this role at the Embassy, what you can offer the Embassy and how your skills, knowledge, experience and qualifications are applicable to the role.
Do not attach additional documents to your application email. If you do so, your application will not be considered.
Incomplete applications will not be considered. Unsuccessful applicants will not be notified.
The Australian Government is a competitive and equal opportunity employer.
Applications close at 11:30pm on Monday 8th April 2024.
About the position
The Corporate Services Officer will assist in the delivery of the key strategic corporate priorities at the Embassy. The work will support the ongoing redesign of corporate activities at the Embassy, including of workflows, templates, and systems.
The key responsibilities of the position include, but are not limited to:
- Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc).
- Oversee the recruitment processes for all Locally Engaged Staff (LES).
- Manage the appointment, on-boarding and departures of Embassy staff.
- Manage contract staff employment conditions in line with applicable labour law requirement.
- Provide LES advice on, and assist in, effective management of personnel matters including Terms and Conditions, benefits, compensation, employee relations, performance appraisals, termination processes and WHS issues.
- Update, process, maintain, and report on all HR records such as performance management, employee benefit programs, leave balances, training, LES, and Australian staff medical expenses.
- Maintain knowledge of legal requirements and government reporting regulations and DFAT rules and regulations affecting HR functions.
- Assist in managing Embassy finances in accordance with DFAT’s financial regulations including, fringe benefits tax and budget reporting.
- Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc) and doing net pay calculations.
- Raise invoices in SAP for refunds/receivables from A-based and LES.
- Provide back-up support to the full range of Finance Officer tasks.
- Assist in maintenance, review, and redesign of the record management systems, and ensure that records are maintained in accordance with relevant records management policy and guidelines.
- Provide back-up support to the full range of Consular and Passport tasks.
Skills/Attributes Required
- Strong English and Amharic language communication skills (written and spoken).
- Demonstrated ability to prioritise to meet deadlines, think strategically, apply judgement and innovation to achieve results.
- Ability to think laterally, undertake thorough analysis and make recommendations based on evidence.
- Existing computer literacy in Microsoft programs and SAP finance systems.
- High-level interpersonal skills, and a sense of initiative and strong team and organisation skills and ability to work with limited supervision.
Desirable
- Tertiary qualifications or related work experience in Human Resources or financial management/accounting
- Demonstrated ability to build and maintain effective relationships (both internally and externally)
- Capacity to understand and support knowledge sharing in an organisational environment.
- Ability to act in compliance with the Australian Embassy’s Code of Conduct, displaying personal integrity and an honest ethical approach.