Assistant Supply Chain Officer

Assistant Supply Chain Officer - Assosa, BGRS.

Overview

Pharo Foundation (“the Foundation”) is a mission-driven, impact-oriented organisation that designs, funds, and operates economic development programmes towards a vibrant, productive, and self-reliant Africa. Over the next decade, our goal is to create maximum impact towards three critical missions:

1. Education: ensure that all students have an opportunity to access a high-quality and affordable education and become productive citizens in a rapidly changing world.
2. Water: ensure that people and communi4es across Africa have access to a safe and affordable source of water.
3. Productivity: eliminate health, financial, and structural barriers to employment and productivity for working people.

The Foundation also operates Pharo Ventures which is the for-profit arm of its operations with sustainable businesses in Ethiopia and Somaliland geared towards job creation and economic empowerment.

With over 700 employees in Ethiopia, Kenya, Rwanda, and Somaliland, we are a diverse, multicultural, and passionate organisation. We have our headquarters in Nairobi, Kenya, and a liaison office in London, UK, which is home to our parent organisation, Pharo Management.

Opportunity

The Assistant Supply Chain Officer position plays a critical role in supporting the supply chain operations of  Pharo Development, with a particular focus on procurement activities. This role is designed to assist the Supply Chain Unit in executing and monitoring purchasing processes effectively.  The role is based in Assosa, ensuring seamless coordination and delivery of procurement functions to meet the Foundation's operational needs.

Job Title: Assistant Supply Chain Officer

Reports to: Supply Chain Officer 

Duty Station: Assosa, BGRS

Contract type: Permanent

Functional Relationships: Finance, Procurement, Education, and Construction Departments in Assosa and Homosha, Logistics and Liaison Officer Assosa, Storekeeper Pharo School Homosha.

Duties and Responsibilities

• Collect sealed Pro-forma invoices/quotations from approved suppliers (The procurement committee shall suggest/decide from which supplier quotes shall be collected), unless it’s an open bid,
• Prepare Price inquiry based on approved Purchase Requisition,
• Prepare price analysis and present to Supply chain coordinator for review,
• Prepare Purchase Orders using the approval system.
• According to the Procurement plans consolidate and develop a Procurement tracking sheet.
• Following and enforcing the company's procurement policies and procedures.
• Reviewing, comparing, analysing, and approving items and services to be purchased.
• Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
• Maintaining good supplier relations and negotiating contracts.
• Market assessment and evaluation of prospective potential suppliers.
• Prepare purchase payment request and submit it to Finance together with supporting documents,
• Submit supplier invoices to the Storekeeper and facilitate delivery of goods in collaboration with the Procurement team.
• Properly record the procurement process on the procurement tracking sheet and generate reports.
• Track supplier invoices and GRN and submit them to Finance on time,
• Archive Procurement files properly in collaboration with the Procurement team,
• Immediately notify the Line Manager of any allegation/suspicious or actual issues related to conflict of interest, transparency of procurements,
• Performs other duties assigned by the Line Manager.

Qualification Requirements

• Bachelor’s degree in Procurement, logistics and supply chain management, accounting, Management, or any other related field,
• Minimum of 2 years relevant experience in similar organizations,
• Ability to work with computers,
• Commitment to the vision, mission, and values of the Foundation.

Personal Attributes

• Great attention to detail and a flexible approach to work.
• High professional and ethical standards.
• Structured and process oriented.
• Excellent time and project management skills with the ability to balance multiple priorities.
• Motivated to learn and perform and not afraid to ask questions.
• Willing to challenge the status quo and add value by introducing positive change.
• Excellent communicator and comfortable to work in a team environment.
• Positive outlook and outgoing personality with solid leadership, interpersonal and diplomatic skills.

Application Procedure

Review of applications will begin as soon as they are received, and only complete applications will be reviewed. If an outstanding applicant is identified early in the search process, we reserve the right to appoint before the deadline. For this reason, we encourage interested and suitably qualified candidates to apply at the earliest possible opportunity.  

Application Requirements

1. A detailed CV 
2. Cover letter - In your cover letter, please state where you heard about this position or saw it advertised for example through our website, jobs board, etc. 
3. An essay of 500 words (maximum) that outlines:
   1. What experience have you gained that makes you the most qualified candidate for the role?
   2. An updated list of at least (4) referees with their names, titles, current email addresses, and phone numbers as follows; one supervisor, two peers, and one direct report.