Procurement Officer
Pharo School Nairobi
Overview
Pharo Foundation (“the Foundation”) is a mission-driven, non-profit organisation that designs, funds and operates economic development programmes to achieve its vision of a vibrant, productive, and self-reliant Africa. Over the next decade, our goal is to create maximum impact toward three critical missions:
- Empowering the next generation: Our education mission is to ensure that all students have an opportunity to access a high-quality, affordable education, and become productive citizens of a rapidly changing world.
- Eliminating barriers to employment and productivity: Our productivity mission is to identify and eliminate health, financial, and structural barriers to employment and productivity for working people.
- Solving water scarcity: Our water mission is to ensure that people and communities across Africa have access to a safe and affordable source of water.
Established within our Education Mission, Pharo Schools are centres of excellence offering top quality education and integrating extra-curricular activities to ensure an all-rounded approach. Pharo Schools follow their respective countries’ national curriculums and select regional and international ones to ensure our students are competitive. The academic structure is complemented by reading materials and creative technology-based learning solutions. Our schools offer a child-friendly learning environment fostering equality and respect. We strive to ensure all our students realize their full potential.
The Foundation also operates Pharo Ventures which is the for-profit arm of its operations with sustainable businesses in Ethiopia and Somaliland geared towards job creation and economic empowerment.
With over 700 employees in Ethiopia, Kenya, Rwanda, and Somaliland, we are a diverse, multicultural, and passionate organisation. We have our headquarters in Nairobi, Kenya, and a liaison office in London, UK, which is home to our parent organisation, Pharo Management.
Opportunity
Pharo Schools Nairobi is seeking a detail-oriented and experienced Procurement Officer to manage our procurement activities. The successful candidate will be responsible for the management of the daily procurement activities in the School from the request to the delivery of goods. The role is in charge of evaluating suppliers, products, and services, negotiating contracts, and ensuring that approved purchases are cost-efficient and of high quality.
Job Title: Procurement Officer
Report to: Senior Finance Officer
Job Location: Nairobi - Komarock, Nairobi.
Contract: 1 year (with a possibility of renewal)
Duties and Responsibilities
- Review the current supplier list and conduct a market survey to benchmark the current supplier list to determine if they are worth maintaining.
- Assist in developing procedures, processes, and policies to guide the procurement function.
- Assist in establishing cost parameters and budgets for purchases on an annual basis and ensure adherence to the budgets and annual procurement plan.
- Manage the School’s records of prices, performance, and stock levels of commodities especially supplies in the kitchen and academics department.
- Evaluate responses from various suppliers through reference to material specifications, price, and service and negotiate for the best deals in terms of cost and quality as well as after-sale services applicable.
- Analyse all requisitions to ensure all purchases are consistent with the needs of the School and also ensure that the procurement processes are adhered to at all times.
- Liaise with the Accounts Office for payments of goods, services, and works procured to suppliers within the agreed timelines and policies.
- Prepare reports on the purchases, supplier management progress, stock levels, and requisitions as well as budget analysis on a monthly basis.
- Perform any other duties that may be assigned from time to time by the management
Minimum Requirements
- At least a Bachelor’s degree in Purchasing and Supplies or a related area.
- CIPS/CPSB qualified or pursuing the same will be an added advantage.
- Professional membership will be an added advantage (KISM/CIPS).
- At least 3 years of previous experience in a similar role.
- High levels of integrity.
- Inventory/record-keeping experience will be an added advantage
- Excellent negotiation and communication skills.
- Detail oriented.
Personal Attributes
- Strong leadership and teamwork skills
- Initiative, creativity, and problem-solving abilities
- Excellent communication and interpersonal skills
- Strong organizational and planning abilities
Application Procedure
Application deadline is 15th November 2024. Review of applications will begin as soon as they are received and will be an ongoing process. Only complete applications will be reviewed. If an outstanding applicant is identified early in the search process, we reserve the right to appoint at any time. For this reason, we encourage interested and suitably qualified candidates to apply at the earliest possible opportunity.
Application Requirements
- A detailed CV
- Cover letter - In your cover letter, please state where you heard about this position or saw it advertised for example through our website, jobs board, etc.
- An updated list of at least (4) referees with their names, titles, current email addresses, and phone numbers as follows; two supervisors and two peers.
- Provide a written essay (maximum of 1,000 words) that outlines:
- Your experience with procurement in the last three years, including specific goods or services procured.
- Any significant projects or procurement challenges you have handled, and how you ensured cost-effectiveness and compliance.
- Any additional contributions, such as cost-saving initiatives or cross-departmental collaborations, that showcase your skills.